Moving & Packing Tips

Get Your Team Organized: How to Prepare for an Office Relocation

Did you know that moving is ranked as one of the top five most stressful life events?

If this is true for household relocation, it’s doubly true for moving a business. Office relocation requires careful planning, but with the right tips, it can be a seamless transition.

Here are five tips guaranteed to make your Pennsylvania office relocation a success.

1. Create a Timeframe

As soon as you’ve determined your official moveout date, your first task is to create a working timeline.
Depending on the size of your office, you’ll probably need at least a few days to complete the move. Set a definite “move out” date when everything in the office needs to get packed and ready to go.
This is a terrific opportunity to declutter and reorganize your current office space. Make a list of what needs to get accomplished eight weeks out, six weeks out, and so forth, so you’re ready when the moving trucks arrive.

2. Get Your Staff Involved

Nothing will upset your employees more than hearing about a big move at the last minute.
As soon as your plans to relocate are firm, set up a meeting to inform your staff of the change. Explain why the move is necessary and how it will ultimately benefit them and the company.
Answer any questions they may have, and give them all of the dates relevant to the move. Set up a system for employees to pack up their own desks and material to make the transition as smooth as possible.
Implement a box labeling system so that everyone’s boxes arrive at their new work area problem-free.

3. Set up a New Office Plan

Is the new space you’re moving into similar to your current office space? Is it considerably larger or smaller?
Long before you pack any boxes, you need to determine how you’re going to arrange everything at the new location. Whose offices will be located where? How much space do you have to work with?
If you can, involve your employees in the planning process. Ask them for feedback about what they like with the current office setup and what changes they’d like to see in the new space.

4. Contact Your Service Providers

You want your business to operate smoothly before, during, and after the move. That’s why it’s essential to speak with your vendors and service providers weeks before moving day.
Will you be able to keep the same electric, telephone, and internet providers? Alternatively, will you have to switch to different ones that service your new location?
If in doubt, speak to your landlord about the services available in the area. Communication is key to ensuring there are no gaps in your own product or service.

5. Don’t Go It Alone

What if your office is sizeable and the move is more than you can handle on your own?
In this instance, it might be best to bring in outside help to assist with the moving process. Professional movers will be able to help with every aspect of the packing, moving, and unpacking process.
This allows you to focus on what you do best–running your company.

Final Thoughts on Office Relocation

A Pennsylvania office relocation doesn’t have to rank as a stressful life event.
Use these tips to complete the transition, and your company won’t miss a beat.
Looking for more helpful moving tips? Here are seven more pro tips to make the move without breaking a sweat.
If you need help with your office relocation, contact us today.

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